How to Use Temporary Favorites

If you are working on a project, Favorites can be an effective way to quickly access it. But having too many items in one’s Favorites can be counter-productive. Here’s something you can do in DEVONthink and DEVONthink To Go.

Your needs, just like your preferences, often change. Favorites are not an immutable property of an item. So adding an item to your Favorites isn’t a permanent choice. You can think of it more as a dynamic attribution.

If you have a document or a group you’re actively working with, add it to your Favorites. In DEVONthink, Control-click it or choose Data > Add to > Favorites. In DEVONthink To Go, long-press an item or choose Add to Favorites from the Organize menu (encircled ellipsis). You now have quick access to it, for as long as you need it. In version 4 of DEVONthink, you can even create groups in your Favorites to segregate the favorited items.

When you’re finished with the project, Control-click the favorited item in DEVONthink or use the context or Organize menu in DEVONthink To Go, and choose Remove From Favorites.

As a professional example, I have a group in my Favorites with favorited groups for the next version of our applications I’m testing. When the version is released, I remove that version’s group from my Favorites.