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Style RTF Text with Keyboard Shortcuts

6. August 2013 — Eric Böhnisch-Volkmann

Rich text (RTF) is great for text with different fonts, sizes, or colors. The Style panel allows you to save often-used styles and apply them again with a few clicks but it's not really an example of the Mac's famous user-friendliness. Power user Alfred Schlatter sent us a tip for adding convenient keyboard shortcuts to styles to make your life with rich text easier:

  1. In a rich text document format text to your liking. Mark some of the text.
  2. Show the Styles sheet using Format > Style > Styles.
  3. Make the style a favorite by clicking Add to Favorites.
  4. Remember the exact name of the style. Don't use special characters or spaces. Something like "HeadlineStyle1" will work. Include the font and the ruler as part of your style to make it more predictable.
  5. Now open System Preferences and navigate to Keyboard > Application Shortcuts.
  6. Click the + symbol, choose a shortcut, and use the style's name as Menu Title. Restrict the shortcut to only DEVONthink or use it in all your apps.

That's it. Go back to DEVONthink, select some text in a rich text document, hit your key combo, and the text is immediately formatted the way you want. Thank you for this cool tip, Alfred!