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Use Dropbox to Sync with Friends

28. April 2015 — Jim Neumann

If you are collaborating with others and using Dropbox as a DEVONthink sync location (never putting your database in a Dropbox or automatically cloud-synced folder), it is not possible to sync between Dropbox accounts. This means you need to have a shared account where everyone using the sync data will need to know the name and password to access it. This can create a problem because you would be giving everyone access to the whole account!

But as one of the astute users, Frederiko, pointed out on our forums:

What many people don’t realise is that you don’t have to use your primary Dropbox account as your DT Dropbox sync account.

Here’s how to do it:

  1. Create a new shared Dropbox account but ignore the download as you don’t want to link your computer to the shared account.
  2. Close the browser window that’s waiting for you to continue the setup, and reopen the Dropbox website. If you’re not logged in, do so now.
  3. Add a new Sync Location in DEVONthink’s sync preferences with the shared credentials. Dropbox will prompt you to allow this account to be accessed by DEVONthink.
  4. Now you’re ready to sync to the shared account!

Here is a link to the comment in the discussion: Re: Using two different Dropbox accounts.

PS. You can ignore the following emails about finishing the setup by installing the Dropbox application since you already have it installed.