Colored labels are an easy way to mark files important to you since Apple introduced them with System 7 in 1991. Today we’ve released maintenance updates to DEVONthink and DEVONnote that give you more control over how they’re shown to you: by tinting as in the Classic days, as a bubble around the document name, or as a colored dot, Mavericks style. And that’s of course not all: We’ve enhanced PDF annotations, added support for AirMail, fixed some bugs, and more. (more)

It’s very easy in DEVONthink Pro and Pro Office to move documents and groups from one place to another using the mouse. Dragging items between databases can be cumbersome if you have only one window open but then there’s still the Groups & Tags panel. (more)

Using the advanced search or smart groups you can filter out almost anything from your accumulated knowledge in DEVONthink. Out of the box you can e.g. get a list of all PDF documents in your database, or of all images. The selection here is not very granular, though. But you can easily locate documents using their file name. To find documents of a type not genuinely known to DEVONthink, say like Excel files, choose Filename ends in … xlsx. While the title of a document doesn’t show the file name extension that OS X needs to identify its type, the file name on your hard drive does.

In DEVONthink and DEVONnote you have the ability to use use wildcards in a search term to do partial string matches. We hope this tip gives you some better ideas about how you can use wildcards to help your searches be more productive. (more)

Duplicates in DEVONthink are great when you need them, not so great when you don’t. But how to track them down and get rid of them?

In your database you will find a built-in smart group, a purple folder with a gear icon on it, called Duplicates. Selecting this folder will show you the files that are duplicated. (Depending on your settings in Preferences > General, duplicate files may be shown in blue.) So how do you manage them? (more)

Today we’ve released a maintenance update for all editions of DEVONthink and DEVONnote. The new versions bring, depending on their edition, importing items from BareBones Yojimbo, faster and more reliable email archiving, performance enhancements, and bug fixes. (more)

If you are using the Pinboard script available through the Support Assistant for DEVONthink Pro (Office): We have fixed a bug and and updated script is now ready for downloading. To get the new version please simply open the Support Assistant, remove the old script, and re-install it.

In the recent months we have sponsored the great Mac website macdrifter.com which has in return published a number of very helpful articles on DEVONthink and DEVONagent. Gabe Weatherhead covered everyday tasks with our apps including e.g. using DEVONthink as an RSS reader, archiving with DEVONthink, synchronizing databases, or searching the web with DEVONagent. Finally, he also gave a nice overview over our freeware apps. (more)

There are times when making a nice orderly list is necessary. From creating a grocery list to outlining a story idea, they can be just what’s needed to keep things organized. But without a dedicated outliner, isn’t it just too hard to do in DEVONthink? Nope! Here’s how to do it in an RTF file. (more)

David Sparks and Katie Floyd of Relay FMs’s Mac Power Users podcast talk about tools and workflows for professionals in episode 169 and also mention DEVONthink.

David and Katie talk to Dr. Jeffery Taekman, a physician, researcher and educator at Duke. Jeff takes us through his various workflows for getting work done in his profession including using his iPad in his medical practice. (more)