The recent update of DEVONthink to version 2.7 unfortunately brought not only many improvements but also two cumbersome bugs: When the Sorter starts after logging in, e.g. after a system restart, DEVONthink itself opens instead of the Sorter. And if your Mac runs OS X 10.6.x or 10.7.x, DEVONthink is no longer visible to DEVONthink To Go on your Wi-Fi network. Sorry for these inconveniences. Expect a bugfix release shortly.

We have just released DEVONthink (all editions) and DEVONnote 2.7 with great new features and improvements. DEVONthink 2.7 now encrypts all metadata and all contents stored in remote sync locations such as Dropbox, WebDAV, or AFP. No other document management app on the Mac gives you so much flexibility and control over you data! (more)

Yesterday I posted an interview with my friend Prof. Dr. Frank Thissen who works as an educator and researcher at the Stuttgart Media University. And just today Emily VanBuren, a PhD student in History at Northwestern University, blogs about her experiences with DEVONthink Pro Office. (more)

If you have a Google account and access to Google Drive, create a form there. (I’ll leave the how-to on that to your own research. It’s not difficult.) “Share” the form so that you get the link to the form, and create a bookmark in DEVONthink for that form. When forms are created in Google Drive, you have the option to create a spreadsheet there to collect the responses. Do so, then navigate to that spreadsheet and grab the link for it. Create a second bookmark in DEVONthink for the spreadsheet. (more)

One of the most common ways we organize our data is with folders and subfolders (groups and subgroups in DEVONthink). Maybe you are someone that tracks your receipts on a monthly basis. Perhaps you are a teacher that organizes student data in a series of subfolders. Or you may be a real estate agent that creates a folder for each new property you’re working with and you like to have subfolder for pictures, documents, etc. If you ever find yourself reconstructing group hierarchies in DEVONthink, here’s a handy way to create a template that will do most of the work for you. (more)

Just a quick note that we have updated the scripts Rename using RegEx and Export Metadata as CSV, which are available as manual downloads through the built-in Support Assistant. To install these scripts choose Scripts > More Scripts, search the script in the list, and click Install. If you have the script already installed, remove it first, then re-install it to get the new version.

Since the very first telephone companies and there is an ongoing struggle between advocates (and adversaries) of open vs. closed systems. Today is the time of the closed systems.

The Apple II was wide open and while the first Mac hardware was the exact opposite you could still do whatever your wanted in software. Even if there were no official hooks for this and that, as long as you knew how to access something there was no one holding you back. (more)

You may already know that you can create smart groups in the sidebar of DEVONthink Pro (Office) that collect documents from all open databases. If not: click the action menu button at the bottom of the sidebar and choose New Smart Group. (more)

Rich text (RTF) is great for text with different fonts, sizes, or colors. The Style panel allows you to save often-used styles and apply them again with a few clicks but it’s not really an example of the Mac’s famous user-friendliness. Power user Alfred Schlatter sent us a tip for adding convenient keyboard shortcuts to styles to make your life with rich text easier: … (more)

Adding the ability to ‘rate’ items in DEVONthink, e.g. with stars, is already on our to-do list. Forum user Truhe couldn’t wait and simply used labels for his ratings. To create your own ratings use e.g. the Unicode characters ☆ and ★ to name the labels from ★★★★★ to ☆☆☆☆ and set the colors to support the rating. To enter the stars use the menu command Edit > Special Characters, switch to Bullets/Stars and double-click the symbol you’d like to insert. (more)