The DEVONtechnologies Blog

Articles in the category Tips

November 29, 2022

How to Use Annotations on the Mac

Screenshot showing the Annotations & Reminders inspector in DEVONthink 3.

Annotations are text documents in DEVONthink that are attached to another document, for example a PDF. They are a simple but powerful tool for making notes about a document and can therefore be used for everything from research to schoolwork to journaling and more. Here’s an introduction, or a refresher. (more)

November 22, 2022

How to Use Geolocations on iOS

Screenshot showing the geolocation in the Info pop-up in DEVONthink To Go.

When you’re out and about roaming the big, beautiful world, you might want to keep track of where you’ve been. Or perhaps you’d like to know where you’ve made a note or created a document. With the release of DEVONthink To Go 3.6, we extended the support for geolocations. Here are the improvements. (more)

November 15, 2022

How to Install the Import & OCR Rule

Screenshot showing a group in DEVONthink containing an imported scan.

There are various ways to merge individual work steps into a workflow and execute them automatically. One option is to use the smart rules in DEVONthink. Now we have created the smart rule Import & OCR, which lets you easily import scans and make them searchable. Here you will find out how to set up and use the rule. (more)

November 8, 2022

How to Create Favorites for EasyFind

Screenshot showing the Locations drop-down menu in EasyFind.

Besides our commercial products, we also offer some needful things for free, such as EasyFind. It’s a powerful tool to search for files and folders by name, content, tags, or Finder comments. If you have locations you commonly search, here’s a method to create favorite locations in EasyFind. (more)

November 2, 2022

How to Use Lock Screen Shortcuts

Screenshot showing the iOS lockscreen with custom shortcuts.

For some time now, scripting has been a way on the Mac to automate certain workflows. Thanks to Apple’s application Shortcuts, workflows can meanwhile also be automated on your iPhone or iPad and then executed at the touch of a button. If you have a few commonly used shortcuts, there is a very handy iOS 16 utility to give you access to them on your iPhone’s lock screen: LockFlow. (more)

October 25, 2022

How to Change Views in DEVONthink

Screenshot showing the view icons and a document thumbnail in DEVONthink.

In every DEVONthink main window, there is a pane that shows the contents of the current location. This is the item list. Similar to the view options in the Finder, the item list supports four view options, from more technical to more visual views. Here are the views and some notes about their behavior. (more)

October 18, 2022

How to Navigate in DEVONthink

Screenshot showing the path history dropdown in DEVONthink.

When working in a database with a more complex hierarchy of groups, sometimes you may feel a bit lost. Or maybe you find yourself needing to move more quickly through your groups. Here are a few ways to quickly navigate back and forth through locations in your DEVONthink databases. (more)

October 11, 2022

How to Send Logs for DEVONthink To Go

Screenshot showing selected log files in the Apple Files app.

Sometimes things don’t run like clockwork and you need assistance with a problem. To identify the exact cause of an issue, it can be useful for us to take a look at certain logs. Here is how you can send us these logs for DEVONthink To Go. (more)

October 5, 2022

How to Use RSS in DEVONthink

Screenshot showing the RSS preferences in DEVONthink.

There is a flood of information and news available to us every day, making it hard to stay up to date. With so many sites to browse, it’s easy to miss some in the process. RSS is a convenient way to get articles from websites delivered in an organized and clearly presented way. DEVONthink supports RSS and can be used as a reader. Here’s how that works. (more)

September 27, 2022

DEVONthink or the Finder?

Cuddling icons of DEVONthink and Finder.

As people trial DEVONthink, they occasionally ask, “Why don’t I just use the Finder?” or “Isn’t DEVONthink just a Finder replacement?” While both are legitimate questions, the Finder is still central to your Mac. Here’s a brief comparison of some of their features. (more)