The DEVONtechnologies Blog

Articles in the category Tips

October 19, 2021

Understanding the Tag Options

Screenshot of three tag variants in DEVONthink's item list.

Last week we discussed the Database Properties popover in DEVONthink. One section we mentioned has controls for per-database tagging behavior. Here’s what those options do. (more)

October 12, 2021

Understanding Database Properties

Screenshot of the database properties popover.

As you work with a DEVONthink database, filling it with all manner of files and groups, you may wonder, “How many PDFs do I have in this database?”, “How large is this database getting?”, or “Where is this database located?”. You can find this information — and some per-database controls — in the database properties popover. (more)

October 5, 2021

How to Use JavaScript for Automation

Example JavaScript code automating DEVONthink.

For most of us, automation on the Mac means AppleScript. What few people know is that it’s also possible to automate applications with JavaScript. Here’s a tip to get you started. (more)

September 28, 2021

Using Temporary Databases in DEVONthink

Database in trash can.

When it comes to peoples’ databases in DEVONthink and DEVONthink To Go, there often is an almost austere sense they are permanent, inviolable structures. However, as easily as they can be created they can also be deleted or archived. Here are some ideas why you may want to create temporary databases. (more)

September 14, 2021

How to Create a Database Archive

ZIP file of database.

One of the topics we routinely preach about is the need to be diligent in backups. We believe, “If your data is important to you, it should be backed up.” While DEVONthink doesn’t do file backups on its own, it does have an option for doing periodic full backups of a database. Here’s how to create a database archive to use as a secondary backup. (more)

September 7, 2021

How to Install the Browser Extensions

Browser toolbars with clipping icon.

Personally and professionally, much of our time is spent reading online. So it’s important to be able to capture items of interest as we’re browsing. DEVONthink has its own browser extension for this purpose. Here’s how to install it in most common browsers. (more)

August 31, 2021

Understanding Tagging

An image with added tags in DEVONthink.

One of the methods of organizing data is tagging. Supported by DEVONthink as well as in some other applications, including the Finder, tags can provide contextual relationships between items, either broadly or narrowly defined. Here is a simple way to think about tags. (more)

August 3, 2021

How to Change the App Language

On the Mac and on iOS apps open in the best available language from the preferred languages order you define in System Preferences or the Settings app. But did you know that you can change this for each app individually? Here’s how. (more)

July 13, 2021

Understanding DEVONthink Editions

DEVONthink menu with starred items.

In our user community and in customer support, we receive reports about certain functions of DEVONthink, e.g., OCR, not working. However, after asking for a bit more detail, it often turns out the person has purchased the wrong edition. Here’s how to check your edition and a few of the specific functions in them. (more)

July 6, 2021

Integrate Trickster with DEVONthink

Trickster and DEVONthink icons connected with a cable.

Our friends at Apparent Software added dedicated integration with DEVONthink to their latest release of Trickster. Trickster is a little application that lives in the menu bar and lists your recently used files, neatly organized by file type and application. Here’s how the integration works and how you set it up. (more)