The DEVONtechnologies Blog

Articles tagged with workflow

November 10, 2020

How to Organize with Smart Rules

Groups of web clippings

One of the powerful new features in DEVONthink is smart rules. An extension of smart groups, they allow you to act on the matched item when certain events happen. Since capturing web content to DEVONthink is a common task, here’s an example to show how to use smart rules to dynamically organize web clippings. (more)

April 30, 2020

Rose’s DEVONthink Setup

We love Rosemary Orchard and Scott Jackson’s productivity podcast Nested Folders. In the second episode that we’ve sponsored, Scotty interviews Rose and explores her setup, architecture, and usage of DEVONthink to organize her projects, studies, reference material, version control, and life. (more)

April 2, 2020

Scotty's DEVONthink Setup

We love Rosemary Orchard and Scott Jackson’s productivity podcast Nested Folders. And so we sponsored two bonus episodes. The first one just went live with Rose interviewing Scotty and exploring how he approached the product, set up the first databases, and now uses it to organize his files, reference material, and life. (more)

March 24, 2020

Using Our Tools in the Pandemic

COVID-19 is everywhere, in the news, blogs, podcasts, but also quite literally. We’re all giving our best to adjust our lives to the new rules that will impact our societies for quite some time. We don’t want to give you yet another list of tips for how to work from home. Instead, we asked our user community how they use our products to cope with the current situation. (more)

January 14, 2020

Actions vs. Reference

In episode 12 of their excellent podcast Nested Folders Rosemary Orchard and Scott Jackson talk about the difference between and management of actions and tasks, and reference material. Rose explains how she uses DEVONthink for managing her collection. (more)

September 4, 2013

Build Group Hierarchies with Templates

One of the most common ways we organize our data is with folders and subfolders (groups and subgroups in DEVONthink). Maybe you are someone that tracks your receipts on a monthly basis. Perhaps you are a teacher that organizes student data in a series of subfolders. Or you may be a real estate agent that creates a folder for each new property you’re working with and you like to have subfolder for pictures, documents, etc. If you ever find yourself reconstructing group hierarchies in DEVONthink, here’s a handy way to create a template that will do most of the work for you. (more)

December 8, 2016

A User's Journey into DEVONthink: The Future

(yes, ‘one app to rule them all’ again…)

The following are some thoughts on what I think could be added to or improved in DEVONthink Pro Office (DTPO) or DEVONthink To Go (DTTG2). From this series of blog posts you will have guessed that I am a big fan of this software. It has genuinely made life so much easier for me (especially academically) and even after a good few months of daily use, some of the features I come across still surprise and delight with their simplicity and logical manner! Still, anyone using a piece of software to this extent will occasionally think ‘I wish it did this’ or ‘wouldn’t it be good if’, so here is my collection of those moments. (more)

December 1, 2016

A User's Journey into DEVONthink: Deeper Usage

In this post I want to detail some of the ideas I’ve only touched on previously, and show how these have really changed my workflows. So far my posts have been quite general, and some further detail in areas may be beneficial. The main things I want to talk about are the DEVONthink Pro Office (DTPO) artifical intelligence (AI) and using DTPO as a basic wiki/outliner for larger projects. (more)