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The DEVONtechnologies Blog

Articles tagged with note taking

Import Your Notes from Capture

February 5, 2026

Screenshot of the Capture app showing a note with astronomy questions and the Share menu with the DEVONthink option selected.

Do you use the Capture app from Sir Studio? With Capture, you can quickly make notes when a thought crosses your mind and then organize them. Now the developer has also added an export option for DEVONthink. (more)

How to Use Named Versions

February 3, 2026

Screenshot of DEVONthink 4.2's Versions inspector listing several named versions. Above it a dialog box letting the user create a new named version.

DEVONthink 4 supports automatic versioning, quietly saving snapshots of your documents as you work. But sometimes you want more control over which versions are preserved. That’s where (nohyphens: DEVONthink 4.2 Cassini’s named versions come in. Here’s how to use them. (more)

How to Replace Text in DEVONthink

January 20, 2026

Screenshot showing two versions of a text document in DEVONthink with the search inspector for text replacement opened. One version shows the text before the text replacement; the other one shows the text after.

Whether you made errors while writing, have text you need to update, or want to do some text cleanup, DEVONthink can help modify text in a document. It’s search-and-replace feature allows you to carefully replace text. (more)

Choosing a File Format in DEVONthink

December 9, 2025

Screenshot showing the data menu in DEVONthink with the various options for new files.

In some discussions, DEVONthink is mentioned as a note-taking app. While this is not entirely accurate, you can indeed compose documents directly in DEVONthink. But what formats are available, and which one should you choose? Here is an overview of the different options. (more)

Discovering DEVONthink 4: Document Editing

September 18, 2025

Screenshot showing WYSIWYG Markdown editing in DEVONthink with a link selected and a context menu.

DEVONthink has built-in text editors for common formats like Markdown or rich text, so you can edit your notes directly in our app. With DEVONthink 4, we have improved the editors and added new features and settings to make note taking more comfortable. Here is what is new. (more)

How to Paste Text with a Source Link

June 10, 2025

A screenshot of a Microsoft Word window displaying text with a source link that has been pasted into the document.

When doing research and taking notes, it is often helpful to link to specific parts of text in documents, especially PDFs. DEVONthink has two special copy and paste commands that make such linking very fast and effective. (more)

How to Use Versioning in DEVONthink

June 3, 2025

Screenshot of a DEVONthink window, showing the versions inspector. The inspector displays several versions of a Markdown document.

At some point, you have probably worked on a text and created a duplicate to save its current state. For this purpose, DEVONthink offers document versioning. This is a backup mechanism that automatically creates versions of your document when you make edits. Here is a quick introduction to this useful feature. (more)

The New Text Settings in DEVONthink 4

April 15, 2025

Screenshot showing two windows. One with a Markdown document, one with the editing settings in DEVONthink 4.

Do you use DEVONthink for writing text or taking notes? DEVONthink 4 has some settings that affect the appearance of your text to make editing text a little more comfortable. (more)

We Say Hello from Cupertino

October 30, 2024

Graphic from Apple's announcement video for the new iMacs. The graphic shows the icons of various applications that support Apple's systemwide writing tools, including DEVONthink.

Apple presented their new iMacs this week and we made it into the presentation! If you take a careful look at the video, you can spot the DEVONthink icon. But what could this be about? (more)

How to Make Global Edits in Rich Text

May 21, 2024

Screenshot showing the Style dialog for a rich text document in DEVONthink and its selection controls.

Many people use Markdown documents, citing the ability to make global edits to the formatting. In DEVONthink, similar global edits in the formatting are possible in rich text documents as well. Here is, how that works. (more)