Devonian Times Masthead

The DEVONtechnologies Blog

Articles tagged with automation

November 3, 2024

Using Custom Metadata for Automation

Screenshot showing the editor for a smart rule in DEVONthink. In the smart rule, a placeholder for custom metadata is used for a file action, as described in the tip.

Thinking about making your automations in DEVONthink more dynamic using variable values? Combine smart rules or batch processing with metadata you’ve defined yourself. We show you an example how this could work. (more)

September 26, 2024

How to Extend Our Browser Filing Script

Screenshot showing a Finder window, which contains the scripts for Safari, including the script presented here.

There is a script for DEVONthink, that allows you to quickly save your open browser tabs as bookmarks into your database. Here we have a few extra tips on extending the functionality a bit. So for those so inclined to tinker, we hope you enjoy this. (more)

September 24, 2024

How to Save Your Browser Tabs

Screenshot showing a DEVONthink window with some saved links in the background and a browser window with an open web page in the foreground.

In our browsers, many tabs tend to accumulate, as most of us are certainly familiar with. Perhaps you would like to preserve some of these tabs, e.g., when you are doing a research? For that, we have a DEVONthink script available to file tabs from Safari or Google Chrome. (more)

August 20, 2024

How to Reuse Groups and Tags

Screenshot showing nested tag groups in DEVONthink. Two of these groups are selected to exemplify the script we discuss in the blog post.

If you have groups or tags in a DEVONthink database and want to use them in another, you may have tried copying them. But this also duplicates the documents. We have a script for you to duplicate only selected groups or tags, leaving their documents behind. (more)

May 2, 2024

Understanding Item Links

Selection link being made in DEVONthink To Go.

Much of the data we work with is connected in some way. Even if this is an only an implicit connection in our minds, we see relationships between documents. To help tie these documents together, DEVONthink and DEVONthink To Go support document linking. (more)

September 28, 2023

How to Create a Reminder on iOS

Screenshot showing the Reminders app with a reminder from an DEVONthink To Go item.

Apple’s Reminders is a great application for keeping track of what’s done and what still needs to be done. Wouldn’t it be nice if you could create a reminder for items in DEVONthink To Go? We created a shortcut to make that an easier process. (more)

August 22, 2023

How to Quickly Launch DEVONthink To Go

Screenshot showing the shortcut for quickly launching DEVONthink To Go.

When you’re working in DEVONthink To Go, there are likely items you keep returning to. To let you quickly access your most important items in DEVONthink To Go from anywhere on your device without laborious navigating, we’ve created a shortcut. Here is, how it works. (more)

July 11, 2023

How to Get Metadata from Crossref

Screenshot showing the Info inspector with some metadata in DEVONthink.

DEVONthink is a good place to keep your literature, because you can add a lot of bibliographic data as metadata. One source for such data is Crossref, and with a script you can easily import metadata from there to DEVONthink. Here is how that works. (more)

July 4, 2023

How to Use Default Smart Groups

Screenshot showing DEVONthink's smart group criteria editor.

Similar to the Finder’s saved searches, DEVONthink’s smart groups display items that match criteria you define. Besides the possibility to build your own smart groups, there are also a few default ones in DEVONthink. Here’s what they are. (more)

June 20, 2023

DEVONthink's Automation Options

Screenshot showing batch processing and script code in DEVONthink.

The beauty of the paperless office is that you can automate workflows. But maybe you are not familiar with all the capabilities of automation in DEVONthink or don’t know when which one makes sense? Here are the main options and when it’s best to use each. (more)