The DEVONtechnologies Blog

Articles tagged with automation

November 22, 2022

How to Use Geolocations on iOS

Screenshot showing the geolocation in the Info pop-up in DEVONthink To Go.

When you’re out and about roaming the big, beautiful world, you might want to keep track of where you’ve been. Or perhaps you’d like to know where you’ve made a note or created a document. With the release of DEVONthink To Go 3.6, we extended the support for geolocations. Here are the improvements. (more)

November 15, 2022

How to Install the Import & OCR Rule

Screenshot showing a group in DEVONthink containing an imported scan.

There are various ways to merge individual work steps into a workflow and execute them automatically. One option is to use the smart rules in DEVONthink. Now we have created the smart rule Import & OCR, which lets you easily import scans and make them searchable. Here you will find out how to set up and use the rule. (more)

November 2, 2022

How to Use Lock Screen Shortcuts

Screenshot showing the iOS lockscreen with custom shortcuts.

For some time now, scripting has been a way on the Mac to automate certain workflows. Thanks to Apple’s application Shortcuts, workflows can meanwhile also be automated on your iPhone or iPad and then executed at the touch of a button. If you have a few commonly used shortcuts, there is a very handy iOS 16 utility to give you access to them on your iPhone’s lock screen: LockFlow. (more)

August 2, 2022

How to Use Filing and Moving

Screenshot showing the item list and the smart rule editor in DEVONthink.

In a previous blog post on smart rules, we discussed how to organize DEVONthink documents in an automated fashion. In this post we briefly touched on the File action, but some people have wondered why not just use the Move action. Here’s the difference between the two. (more)

July 26, 2022

Fabrizio Musacchio

Fabrizio works as a scientist and lives in Cologne, Germany, EU.

Within the past few months, a forum participant who goes by the handle @PixelTracker posted some useful DEVONthink scripts in the Automation section of our forums. A more recent set of scripts appeared on the forums and his blog, prompting us to ask, “Who is this person writing these scripts?” So we invited him to share some thoughts with us and all of you. (more)

May 23, 2022

David and Rose Automate DEVONthink

Logo of the Automators podcast.

In this week’s episode of the Automators podcast, David Sparks a.k.a. MacSparky and Rose Orchard dig deep into automating DEVONthink for Mac. David and Rose are the prototypical power users and when they’re not recording podcasts they automate everything that can be automated — and if it cannot, they’ll find a way. Don’t miss it. (more)

May 10, 2022

How to Use Batch Processing

Screenshot showing the batch process panel

DEVONthink is well known for its automation capabilities: scripting, smart rules, folder actions, etc. However, sometimes you just need to make some quick impromptu changes in your database but don’t need — or perhaps don’t know how — to create something too complicated. Here’s how to use DEVONthink’s batch processing for making such changes. (more)

April 19, 2022

How to Fix the Create Item Shortcut

Screenshot showing the file selection menu in Shortcuts.

If you are among the DEVONthink To Go users inclined toward automation, you may have run into an issue with the Create Item Shortcut action. In some cases, it seems you can only select a static file, not pass input from a previous action. Here’s a workaround for that. (more)

October 5, 2021

How to Use JavaScript for Automation

Example JavaScript code automating DEVONthink.

For most of us, automation on the Mac means AppleScript. What few people know is that it’s also possible to automate applications with JavaScript. Here’s a tip to get you started. (more)

April 13, 2021

How to Create a Note with Shortcuts

Note in DEVONthink To Go with multiple images

Recently, we had an inquiry about creating notes with multiple images in DEVONthink To Go. Since Markdown is a mobile-native format, I suggested and built an iOS Shortcut as a starting point. (more)