When it comes to PDF documents, what you see and what is actually there can be two different things. Just because you can read words in the document doesn’t mean it is searchable. Or perhaps you have a searchable PDF but it’s still not found in a search in DEVONthink. Here are a few ways to deal with such PDFs. (more)

In many documents, there is a need to divide content, breaking it into discrete sections. Navigating those sections can be done with the help of a table of contents. Fortunately, DEVONthink can display such a table in certain documents. Here’s how you can use it. (more)

Beyond messaging and email, PDF is one of the most common formats for communicating information between people. In applications that support printing to PDF — and there are many — you can print a paginated PDF directly to DEVONthink. (more)

PDFs come from a variety of sources but not always in the perfect form for your work. Sometimes you may have pages you don’t need. Maybe you had a marathon scanning session to one big document but need individual documents now. Whatever reason you have for splitting a PDF, DEVONthink has a few special options available. (more)

In DEVONthink and DEVONthink To Go you can copy page links in a PDF. These item links allow you to jump to a specific page in the PDF. But sometimes the number in the item link is wrong… isn’t it? Or you may manually add a page parameter but it isn’t jumping to the correct page!? Here’s how PDF pages and the item link parameter work. (more)

There are times when you may need to split a PDF in DEVONthink into smaller documents. Here are a few ways to do it. (more)

OCR is a technology that examines the pixels in an image and tries to determine what alphabetical characters they are. These characters are then put into a layer of text underneath the original image so the file appears unchanged but is now searchable. You can estimate the accuracy of the OCR by selecting the PDF and looking at the concordance. (more)

Recently, we had a customer expressing a desire to have black-and-white PDFs. Our head developer, Christian, suggested running a Quartz filter on them. When you export out of Apple’s Preview, you have the option of applying a Quartz filter to adjust the output. (more)

DEVONthink Pro Office stores email messages in their original formats. If you want to keep your messages in an easier to handle file format one option is to ‘print’ them to PDF and keep the PDF instead. Converting hundreds or even thousands of messages manually is a painful process, however. But, as long as Apple hasn’t killed Mac automation, there’s a solution for this: … (more)

ePub and Mobi (the Kindle format) are solid file formats for electronic books. But they are harder to handle than, e.g., PDF or plain text as they are designed for reading on an ebook reader. They are not really suited for using them inside other applications or for long-term archiving. (more)