The DEVONtechnologies Blog

Articles tagged with productivity

May 4, 2021

How to Avoid Overtagging

Tag list with many tags.

For many people, tags are a useful way of segregating or creating contextual relationships between items. Some prefer a small set of broad tags, while others create deep, specific tag lists. But sometimes tags can seem to appear out of nowhere. These could come in, e.g., from the outside world through Finder tags. Here’s how to avoid “unexpected tagging” in DEVONthink. (more)

April 13, 2021

How to Create a Note with Shortcuts

Note in DEVONthink To Go with multiple images

Recently, we had an inquiry about creating notes with multiple images in DEVONthink To Go. Since Markdown is a mobile-native format, I suggested and built an iOS Shortcut as a starting point. (more)

April 2, 2021

How to Get Data into the Global Inbox

Global Inbox shown in the Finder.

The Global Inbox is a core component of DEVONthink. Ever-present and useful for storing transient data or things you may not have a database for yet, it’s also accessible from almost everywhere on your Mac. Here are some ways to get data into the Global Inbox. (more)

March 16, 2021

How to Simplify the DEVONthink UI

DEVONthink window.

When people come to DEVONthink from other applications with simpler interfaces, the experience can feel a bit daunting. Just like a Boeing 777 has more controls than a Piper Cub — and a lot more power — more complexity in the interface is required to handle all that power. Here are some ways to set up DEVONthink with a more minimal UI. (more)

March 9, 2021

How to Take Notes in DEVONthink

Taking notes in DEVONthink with the Sorter.

Taking notes is a common activity in today’s information-intensive world. This need often leads to having many different applications to create different file types. While DEVONthink is an information manager at its core, it also has the ability to create a few document types suitable for note-taking. (more)

February 16, 2021

How to Customize the Toolbar

Window with toolbar options

As with any good macOS application, the toolbar at the top of any window in DEVONthink presents information at-a-glance and buttons for some common commands. Perhaps you often add rich text files to your databases. Or maybe you prefer to press a button to group and ungroup files. Here’s how to customize the toolbar to your own needs. (more)

February 2, 2021

How to Use Favorites in DEVONthink

Favorites in the Sorter

DEVONthink has a special section named Favorites in the Navigate sidebar. This is a place you can put commonly used items for quicker access. It also has ties in with the Sorter for quick drag-and-drop to commonly used groups. Here is how to work with and use the Favorites. (more)

February 2, 2021

How to Use Favorites in DEVONthink

Favorites in the Sorter

DEVONthink has a special section named Favorites in the Navigate sidebar. This is a place you can put commonly used items for quicker access. It also has ties in with the Sorter for quick drag-and-drop to commonly used groups. Here is how to work with and use the Favorites. (more)

January 12, 2021

How to Use Placeholders

Placeholders used in a template

In DEVONthink, placeholders are specialized strings that resolve specific values on demand. They can be used to dynamically add data to documents generated via templates or file items in locations based on dates. Here are some ways placeholders are used. (more)

October 20, 2020

How to Add Some Style to Markdown

Markdown styled in DEVONthink.

Markdown is a plain text file format that has become more popular in some circles outside web work. Markdown allows you to write and add formatting with simple, plain text characters. However, the appearance may be a bit plain for some tastes. Here’s how you can change it. (more)