The DEVONtechnologies Blog

Articles tagged with productivity

March 21, 2023

How to Share Your Smart Rules

Screenshot showing a list of smart rules in DEVONthink.

Smart rules are a powerful automation tool in DEVONthink, allowing the application to act on matching documents. Used wisely, they can be great allies in the quest to organize your databases. Maybe you want to share a specific rule with someone or install it on another Mac? Here’s how you can easily share smart rules. (more)

February 21, 2023

How to Use Equations in Markdown

Screenshot showing some MathJax examples.

Perhaps you like to use Markdown for your notes, but need to write mathematical formulas from time to time. The MathJax extension lets you do exactly that: edit and render documents with terms and equations directly in DEVONthink. Here is, how that works. (more)

February 14, 2023

How to Focus Your Searches

Picture showing the search fields in DEVONthink and DEVONthink To Go.

In a search, your search term can refer to different contexts, such as the name of the document or the content. Using search prefixes in DEVONthink and DEVONthink To Go allows you to focus your searches by narrowing down to the context you’re searching on. Here is how that works. (more)

February 7, 2023

How to Quickly Open Documents

Screenshot showing the CustomShortcuts menu beneath the Open With submenu in DEVONthink.

We know our applications don’t exist in isolation on your Mac. While you can view or edit many file types in DEVONthink, there are times you want to open them in other applications. This is especially easy with the free utility CustomShortcuts. Here is how that works. (more)

February 2, 2023

Julien Dimastromatteo's Workflow

Screenshot showing an item link to an item in DEVONthink, stored to a new event in Apple's calendar.

In DEVONthink you can create an item link to any item in your database. This is a URL that allows you to access an item directly without having to search for it or navigate through your database. DEVONthink user Julien Dimastromatteo, Ph.D., shows how to use item links practically. (more)

January 24, 2023

How to Quickly Translate Text

Screenshot showing the translation popover-menu with translated text.

There are many times we have to deal with documents that aren’t in our native language and in those cases, a translator becomes invaluable. For this, Apple provides a built-in translation you may not know or think about sometimes. Here is a short introduction. (more)

January 10, 2023

How to Use a Custom Stylesheet

Illustration showing a split view of a styled and unstyled document.

Beauty is in the eye of the beholder. For your documents, you certainly care about the aesthetics, because looking at a pretty document is simply much more pleasure. If you use Markdown or HTML-based documents in DEVONthink, you can easily customize the look with a stylesheet. Here’s how that works. (more)

January 3, 2023

How to Use the Apple Pencil

Screenshot showing a pdf in DEVONthink To Go with annotations.

With the Apple Pencil, you can draw, paint, or turn your iPad into a digital notebook that you can write in by hand. The Apple Pencil is a constant companion for many users and DEVONthink To Go offers some ways to use it as well. Here are a few suggestions. (more)

December 13, 2022

How to Use the Graph View

Screenshot showing the graph view in a DEVONthink window.

Sometimes a visualization is helpful to see the connections between things, e.g., between different documents. One of our intrepid community members created a script for DEVONthink that allows you to generate a network graph showing interconnecting links between documents. Here is a brief overview. (more)

December 6, 2022

How to Use DEVONagent's Browser

Screenshot, showing a browser window in DEVONagent Pro 3.

Our intelligent search assistant DEVONagent can be used for all kinds of searches on the web, searching several search engines simultaneously for the best results. But besides searching, DEVONagent also has a built-in web browser. And while it doesn’t support browser extensions, it does have some nice tricks up its sleeve. Here are a few. (more)