Annotations are text documents in DEVONthink that are attached to another document, for example a PDF. They are a simple but powerful tool for making notes about a document and can therefore be used for everything from research to schoolwork to journaling and more. Here’s an introduction, or a refresher. (more)

There are various ways to merge individual work steps into a workflow and execute them automatically. One option is to use the smart rules in DEVONthink. Now we have created the smart rule Import & OCR, which lets you easily import scans and make them searchable. Here you will find out how to set up and use the rule. (more)

When working in a database with a more complex hierarchy of groups, sometimes you may feel a bit lost. Or maybe you find yourself needing to move more quickly through your groups. Here are a few ways to quickly navigate back and forth through locations in your DEVONthink databases. (more)

One of the fundamental strengths of DEVONthink is the various ways of organizing documents. But as the databases grow, you may find it a little harder to put your documents in the appropriate locations. Here are seven simple ways to move documents around inside their databases. (more)

When it comes to email, most of us will have to admit we have way too much. If you’re an Apple Mail user and need to clean things up, smart mailboxes can help you keep things in order. Here is how you import these smart mailboxes to DEVONthink. (more)

Sometimes you need to take some notes on a document. For this purpose DEVONthink offers annotations. Annotations are separate text documents that are attached to a document and are therefore suitable for making notes about it. Here’s how you easily create and use annotations in DEVONthink To Go. (more)

Many people use tags as a way to add some context to their documents. We have blogged on the subject more than once, but one option some people may not be aware of is nested (or hierarchical) tags. These are tags with child tags, or related tags within tags. Here’s how you can make and use them in DEVONthink. (more)

In a previous blog post on smart rules, we discussed how to organize DEVONthink documents in an automated fashion. In this post we briefly touched on the File action, but some people have wondered why not just use the Move action. Here’s the difference between the two. (more)

When working in DEVONthink, it is not unusual to have more than one database open, navigating back and forth between groups. As you open, close, create, and edit documents, it’s not uncommon to eventually lose track of something. Fortunately, smart groups can help corral these files. (more)

Imagine you have a set of databases you open to work on a specific project. Or a database you occasionally use and open in three windows side-by-side. While it’s possible to manually open databases and windows, DEVONthink has a special function to make this a more dynamic process: Workspaces. (more)