Keyboard Maestro allows you to automate things in almost any Mac app and assign it a shortcut. Even cooler is that when you assign the same shortcut to multiple macros Keyboard Maestro shows a head-up display with a list of all macros with this shortcut for you to choose from. (more)

The German software manufactory Soma-Zone has recently released Ammonite, a stand-alone third-party addition to DEVONthink Pro (and Pro Office, of course) that shows a tag cloud for any open database in a floating panel. From their web site: … (more)

Do you use Safari or Firefox to access your DEVONthink Pro Office databases through the built-in web server? Would you like to get a more ‘native application’ feeling? Fluid is a Mac application that creates site-specific browsers, basically special web browsers that are hard-wired to an entered address. For example the address of your shared DEVONthink Pro Office. Open this mini application and it will show a single, simple window for DEVONthink’s web interface that looks nearly like a true Mac application. (more)

DEVONthink Pro Office power user b.3 has discovered a nice way of searching his database directly from Launchbar. He uses the embedded web server and directly searches the database by passing a pre-constructed URL. See his posting in our user forum. Thank you for this power tip, b.3.

DEVONthink Pro databases are technically packages, folders that appear like a single file. When you simply copy them to another volume as a backup, the Finder always copies the whole thing. And so even do some backup applications, even though only parts of the database have changed. Try ChronoSync. It has the option to treat packages like files which allows it to peer inside the packages and only update the files that have actually changed. Command line fans will want to have a look at rsync (part of Mac OS X,) which intelligently copies only those parts of one or more folders that need to get updated.

If you receive a file that you cannot open because you don’t have the right piece of software at hand, or if you want to convert a file in a proprietary format for importing into DEVONthink, have a look at Zamzar, a free Web-based file conversion service that converts diverse document, image, audio, and video formats.