Its basic features allow me to organize my research in a way that lets me see big chunks of it at the same time from a variety of different groupings and view options. Once the sources are in Devonthink Pro Office, it largely gets out of the way so that I can focus interpreting the sources. The application’s ability to group, tag, and search documents as well as convert documents to full text makes it useful to me and has made my writing process easier. (more)
Many people who are using David Allen’s Getting Things Done methodology are also using a tickler file. It consists of 43 folders, one for each month of the year and 31 for the days of the month, in which you keep documents that become relevant at a certain time. DEVONthink Pro already comes with some basic smart templates for this. Forum user Sampsa went a lot further and created a whole series of scripts that create the necessary group structure and even manage it. Documents previously filed for today are automatically moved into the Inbox by a script attached to an iCal alarm. (more)
German power user ”Denkenswert” writes in his blog about how to use DEVONthink more productively. In two articles he talks about how to use pre-fab and user-defined templates to work faster with DEVONthink. (more)
Mac blogger Macdrifter recently started a mini series of postings about how writers work and which tools they use. He started with blogger and multimedia designer Brett Terpstra. For his research Brett uses DEVONagent Pro and DEVONagent Express. (more)
The ScanSnap is addictive, and I’ve hardly begun to learn how to use it. Here’s how cool it is: My son comes home from the first day of school with a fistful of forms and handouts. I open the scanner, stick them in, choose an option from the ScanSnap icon in the Dock, and push the big blue button on the scanner. Within moments (or minutes if I chose to run OCR) the entire pile is onscreen, even the double-sided forms and the pages that emerge from the backpack slightly crumpled. (more)
What method to use for capturing thoughts is a highly subjective subject: some write outlines, some just a simple text, and some prefer mind maps. DEVONthink supports text and very simple outlines (e.g. using rich text lists), but not (yet) mind maps. Some options are: … (more)
All our software is made for heavy-duty professional use. And so it’s no wonder that its used all over the world by researchers dealing with huge piles of data. One of the is Rachel Leow, blogger and historian. She started to use DEVONthink for her PhD thesis in humanities research and now she gives her blog readers an insight into her database. (more)
Mac super-blogger Gina Trapani again mentioned DEVONthink in her latest Work Smart 2 video podcast as the solution for the paperless office on the Mac when you don’t just want to store scanned papers but also find them again: … (more)
DEVONthink Pro and Pro Office come with the ability to use multiple databases simultaneously — and you might wonder what the advantages and disadvantages it may have to distribute your data over multiple databases vs. stuffing everything into one single database. So here’s a little list of the pros and cons. (more)
On FastCompany, tech blogger Gina Trapani talks about how to build a good digital document filing systems and which tools to use. For the Mac she also mentions DEVONthink.
Scanning your stacks of paper to digital documents is a huge project, and you want to make sure all that information will be as easy to find on your hard drive as it is in your filing cabinet. In this week’s episode of Work Smart, packrat Ed Imbier asks how he can organize his digital archive in a way that makes finding information easy. I share my favorite tools for capturing, organizing, and finding documents on your computer, and Lifehacker editor Adam Pash gives his advice,” she writes on the intro page. (more)
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