A less well-known keyboard shortcut that works in nearly every Mac OS X application including DEVONthink is Alt-Tab. It switches forward through all panes of the frontmost window. In DEVONthink Pro’s Three Panes view, for example, from: groups to documents to the view/edit pane and back to groups.

If you want to create a link to a group or other document in a rich text document, you can either write something, select it, Control-click or right-click it, and choose ‘Link to’ from the contextual menu, including navigating through your groups hierarchy. Or, you can simply drag the item into the rich text document with the Option and Command keys pressed (like creating a replicant or an alias in the Finder.)

To archive a web page within DEVONthink, use the contextual menu. First, select the Link document in question to view the web page ‘live.’ Control-click or right-click the background of the page to show options that are affect the whole page, not a specific item on it. Now, choose ‘Capture Web Archive’ to save the current state of this page as a web archive (the HTML code including all images required to display it) directly into the database. Even if the web page changes over time, this captured web archive won’t. (more)

Lifehacker has posted a nice review, sort of, of DEVONthink with a good comments thread that also touches a few ways on how to use DEVONthink. Feel free to add your own comments :-)

One simple way to improve the Classify feature of DEVONthink is to exclude certain groups and documents from being used for classification. You could, e.g., exclude groups with indexed backup CDs or archived mailing lists from classification because they are ‘atypical’ for the contents of this database but you want to them in there anyway for easy access. To exclude an item from being used for classification, select it, open the Info panel (Tools > Show Info) and check ‘Exclude from classification.’

No Tuesday Tip today, but one, no!, two updates: We have just released the second public beta of DEVONthink Pro and Pro Office 1.3. DEVONthink Pro Office fixes a number of bug and adds a few requested features, and DEVONthink Pro 1.3b2 brings all the changes we have made to DEVONthink Pro in the recent weeks but have only published as part of DEVONthink Pro Office. (more)

Fast Company magazine published a fascinating article about inventions that help you remember everything, starting with Vannevar Bush’s Memex and ending with — DEVONthink! The article is not available online, but you can get a copy of Fast Company magazine issue November 2006 at your local newsstand, or you can contact the publisher here.

Did you know that you can use custom group and document icons in DEVONthink? It works just the Mac way: Copy any image that you want to use as the icon of the item; best suitable are images of a square form with a transparent background. Then select the item in DEVONthink and open the Info panel (Tools > Show Info). Select the item’s icon and paste your graphic. It can’t be any easier, can it? By the way: This works exactly how it also works in the Finder. Custom icons are perfect for making an item stand out.

What are these guys doing all the time, you may think? Just sitting on the balcony, drinking way to much tea, and shooting photos like the one below? W-R-O-N-G! We have been working really hard to bring you new, exciting things! What about this one: We have just sent the very first copy of DEVONthink Pro Office to our faithful team of beta testers — May the Preventer of System Crashes be with them! Based on DEVONthink Pro, it comes with a number of useful additions for your everyday work: … (more)

We have updated all our DEVONapps, from DEVONthink Professional through DEVONthink Personal and DEVONagent to DEVONnote. The updates bring the latest changes we have made to our DEVONtechnology as well as tons of small user interface improvements, and, of course, fixes for bugs and glitches.